Exhibitor Task Management

Manage exhibitor tasks in one clear, organised place.

Eventflow Tasks helps you create custom to-do lists for exhibitors, sponsors and partners, with clear deadlines, instructions and automatic reminders. Whether you need someone to complete a form, upload a file, confirm a Yes/No requirement or order services from a venue webshop, each task gives them a clear next step.

Tasks can link to Eventflow Forms, Google Forms, supplier websites, venue webshops or other external systems. You can also add supporting information, including attachments, videos and step-by-step instructions, so users have everything they need to complete the task correctly.

Not ready to publish a task yet? Mark it as TBC and update the details later.

The result is a structured, easy-to-follow task list that reduces confusion, cuts down on manual emails and helps exhibitors stay on track.

Key Benefits

Clear task lists

Give exhibitors, sponsors and partners a simple list of actions they need to complete.

Flexible task types

Create tasks for form submissions, file uploads, confirmations, supplier orders, external links and more.

Helpful instructions

Add deadlines, attachments, videos and step-by-step guidance to help users complete each task.

Team collaboration

Allow exhibitors to assign tasks to teammates and leave internal comments, so everyone knows who is doing what.

One-click reminders

Send branded reminder emails to users with outstanding tasks, using filters to target only the people who need to take action.

Specific task chasers

Send reminders for all outstanding tasks or focus on one specific task when needed.

Live progress tracking

See task status in real time, with clear status indicators showing what is complete, incomplete or overdue.

Excel reporting

Export task reports to Excel for internal tracking, client updates or operational planning.

Reusable across events

Build task structures once and reuse them across future events, helping you keep a consistent exhibitor process.